Runwita

Privacy Policy

How we handle your information

Last updated: 30 April 2026 · Effective: 30 April 2026

Runwita is a local-first macOS app. The point of the product is that your meetings, notes, and journeys live on your laptop, not in our database. This page explains what that means for your privacy in concrete terms, and what we do and do not collect when you use either the app or this website.

Who we are

Runwita is operated by Runwita Pty Ltd ("we", "us", "our"), an Australian company. You can reach us at contact@runwita.com or by post:

Runwita Pty Ltd
2 Sentry Drive, Parcel Locker 10229 39183
Stanhope Gardens NSW 2768
Australia

We are bound by the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth). If you are in the European Economic Area or the United Kingdom, you also have rights under the GDPR. If you are a California resident, you have rights under the CCPA. We honour all three.

What the Runwita app stores on your machine

When you install Runwita, the app creates a folder at ~/Library/Application Support/Runwita/ on your Mac. Inside that folder, a single SQLite database (app.db) holds:

  • Your journeys, engagements, topics, decisions, actions, and attendees.
  • Your settings, including identity (name and role context).
  • Your AI provider API keys, encrypted at rest using a key derived from your macOS user account.
  • OAuth tokens for any integrations you connect (currently TickTick).
  • Attachments you've added to engagements (images, PDFs).

That database stays on your machine. We do not have access to it. We do not back it up. If you delete the folder, the data is gone, you are responsible for backing it up if you want to keep it.

What leaves your machine, and where it goes

AI provider calls (you control these)

Runwita does not include any AI service of its own. When you use the AI features (extraction, journey matching, topic matching, the chatbot, the intelligence layer), the app routes the request to the AI provider you have configured in Settings, using your own API key.

The text sent to that provider on each call is the content being processed (a transcript, a set of notes, an email, or, for the intelligence features, the assembled context of one journey). Your provider sees that text. We do not. We do not relay, log, cache, or retain anything from those calls.

If you choose Ollama or another local provider, even that call stays on your machine. If you choose Claude, OpenAI, or a Custom cloud endpoint, your text reaches that provider under their privacy terms and your account with them. Both Anthropic (Claude) and OpenAI commit, under their default API terms, that they do not train models on data submitted via their APIs.

TickTick (only if you connect it)

If you connect TickTick in Settings, the app exchanges your tasks with TickTick using your own OAuth credentials. The data shared is the action items from your engagements (text, owner, due date) and the completion state. We do not see this data; the connection is direct between your Mac and TickTick's servers.

Model catalog lookups

When you click "Load models" in Settings, the app calls the provider's public model-listing endpoint (e.g. https://api.anthropic.com/v1/models) to populate the dropdown. This is a routine API call that uses your API key.

What the app does NOT do

  • No analytics or telemetry. The app does not phone home.
  • No error reporting service (no Sentry, no equivalent).
  • No usage tracking. We do not know if or how you use the app.
  • No automatic updates today. (Auto-update is on the roadmap; when it ships it will make a single update-check request to a server we operate, sending only the current app version. This page will be updated before that capability ships.)
  • No license check today. (Periodic license verification will be added when the paid tier launches; it will send only an opaque license identifier and the app version. This page will be updated before that ships.)

What this website (runwita.com and docs.runwita.com) collects

Hosting and analytics

The marketing site at runwita.com is hosted by Vercel Inc. Vercel logs standard request data (IP address, user agent, requested URL, timestamp) for security and operational purposes. We use Vercel Analytics in privacy-friendly mode (no cookies, no individual tracking) to count page views and waitlist conversion events in aggregate. The documentation site at docs.runwita.com is hosted by Mintlify, Inc., which logs the same kind of standard request data and may collect aggregate page-view analytics.

Newsletter and waitlist

If you join the waitlist or subscribe to updates, your email address is sent to Buttondown, which stores it on our behalf. We use it to send product updates, launch announcements, and (eventually) infrequent newsletters. You can unsubscribe at any time using the link in any email we send.

Cookies

We do not set any first-party tracking cookies on this site. Vercel and Mintlify may set strictly necessary cookies for site operation. We do not use third-party advertising or analytics cookies.

How we use your information

We use the limited information described above to: deliver the website and documentation; process your waitlist or newsletter subscription; respond to support requests you send us; and, when relevant features ship, to verify license validity and check for app updates.

We do not sell your data. We do not share it with advertisers. We do not pool app-side data across users (we cannot, since we don't see it).

Lawful basis (for EEA and UK users)

Where the GDPR applies, we rely on these lawful bases: contract (to provide the app and website you've requested), legitimate interests (to operate and secure the service, and to respond to your queries), and consent (for the newsletter, withdrawable at any time by unsubscribing).

Your rights

Under Australian, EU/UK, and California law, you have the right to: access the personal information we hold about you; correct it if it's wrong; ask us to delete it; object to processing; and lodge a complaint with a regulator.

Because the app holds its data on your machine, "access" and "deletion" of that data are operations you perform yourself, by opening the app, exporting, or deleting the database folder. For data we hold (your email on the waitlist, support emails, etc.), email contact@runwita.com and we'll respond within 30 days.

If you're in Australia and you're not satisfied with our response, you can contact the Office of the Australian Information Commissioner. If you're in the EEA or UK, you can contact your national data protection authority.

Data retention

Waitlist and newsletter emails are retained until you unsubscribe. Support emails are retained for 24 months from last contact, then deleted. Vercel and Mintlify request logs are retained per their respective retention policies (typically 30 to 90 days). App-side data is retained for as long as you keep the app installed.

International transfers

Our processors (Vercel, Mintlify, Buttondown) are based in the United States. By using the website or subscribing, you accept that the limited data described above may be processed there. These providers maintain their own GDPR compliance frameworks (typically Standard Contractual Clauses).

Children

Runwita is not directed at children under 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, contact us and we will delete it.

Changes to this policy

We will update this page when we add features that change what we collect (auto-update, license checks, paid tier infrastructure). The "Last updated" date at the top will reflect the change. Material changes will be announced in our newsletter and on the website.

Contact

Privacy questions or requests: contact@runwita.com.